Event Planner

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Event Planner

Here at Southpoint Convention Center we do not have full-service Event Planners on staff but have built very good working relationships with professional local Event Planners. Hiring an outside event planner or producer doesn’t have to be a daunting task, but you should make sure you spend time sourcing the best event planners and screening them carefully before committing to one for your company event.
There are variables to consider when making your selection. These include the objective of your event, the budget you’re working with, your reason for hiring externally, and the available candidates for the job, and fortunately, there are some excellent resources companies can use to pick the best event planner or producer to help create their company event.

Determine Your Event Objective and Need for Event Planner

Most people think that hiring an outside event planner begins by determining the event’s budget, but the truth is that it’s more important to begin by defining why you want to hold an event in the first place. Before you reach out to an external or internal resource who will help you plan that event, you want to be in a position to share the important goals of the event. Answer your relevant questions about who, what, where, when, why and how—there will be plenty of time to make adjustments later.
Once you’ve defined your objectives, a few clear ideas will begin to emerge about what theme and message you want to convey at your event, but most importantly, you’ll want to determine what activities and services you need the external resource to handle on your behalf.
If you are planning your event alone and still have any of these needs unmet, chances are you’ll want to hire an event planner to manage these tasks and responsibilities.

Use Local Sources to Find a Qualified Event Planner

Often, people think that word of mouth is the best way to hire an event planner for their anniversary party, breakfast business meeting, weekend retreat, or another type of event, and while it certainly helps, this is probably not the most effective approach.
If you’re trying to find the best event planner for your affair, it’s best to research someone who is experienced and holds a strong reputation within the community of event planners. Word of mouth provides an opportunity for easy sales for a planner wanting to find new clients, but peer reputation is very effective.
Regardless of whether it’s a social event or a corporate meeting, generally speaking, the rules of hiring an event planner remain the same: you want to hire someone who has expertise in creating your type of event. If you have done your research and need some recommendations please ask your Southpoint Convention Center to give you a list of Event Planners that we have worked with.
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